Best Practice: App Instructions to Colleges for Access Code Workflow

Best Practice: App Instructions to Colleges for Access Code Workflow

This email can be sent from any email system.  For Swoogo settings see below:

Subject Line: Get the Most out of the GTCF Scanning App

Body: 

Hello */registrant-first_name/*, 

Thank you for registering for the (insert fair name)! QR Code scanning is the primary way to collect student information at the fair. Make sure you have the latest version of the GTCF MobileScan App downloaded and order your access code prior to the fair. 

Why it matters:

  • Quickly capture verified student data—no paper forms

  • Spend more time in meaningful conversations

  • Access leads post-event for timely follow-up

  • Students with QR codes tend to visit more college booths

Use the links below to:

1. Download a QuickStart guide for the GTCF MobileScan App access code workflow (attached at the bottom of this article).

2. Watch a video on using the access code workflow for the GTCF MobileScan App.

3. Read a help center article on how to use the access code workflow for the GTCF MobileScan App. 

4. Discover technical support options all along the way.


We look forward to seeing you at the fair!


*/event-organizer-fullName/*

(Org Logo)


Notes
Swoogo Settings:
  1. Communicate > Notifications & Reminders > Templates > +Create Email
    1. From Email should be "communications@gotocollegefairs.com" due to our whitelisting best practices. Ask your PM about upgrading to your org's email address.
    2. (Optional) Reply-To Email - Use this if you would like your recipients' responses to be sent to you instead of to our unmonitored email box.
    3. Create Email Template Body from below
  2. Communicate > Notifications & Reminders > Sent & Scheduled > +Schedule Notification/Reminder
    1. Choose Email Template
    2. Send Multiple Times Prior to Fair Start Date
    3. Set Registration Status to: "Confirmed"
    4. Deselect checkbox: 'It should be sent to all registrants, regardless of their responses'
      1. +New Condition
      2. Select: All conditions are met below (AND)
      3. 'Sessions' is equal to '[your included scanning college fair name]'
      4. 'Registration Type' is equal to 'College'