Best Practice Email: College Registration Closing Soon

Best Practice Email: College Registration Closing Soon

This email can be sent from any email system.  (For Swoogo settings see below):

Subject: College Fair Registration Closing Soon

Body:

Hi */registrant-first_name/*,

Registration for [event name] is closing soon. Don’t miss the opportunity to connect with prospective students and maximize your recruitment efforts.

  • Register here by [registration deadline]:[Link to college registration form or website]

What’s Included with Your Registration

QR Code Scanning (GTCF MobileScan App)
[QR Code scanning is included with your registration and is the primary way to collect student information at the fair. ]
OR
[Don’t forget to order your GoToCollegeFairs MobileScan Access Codes here. QR Code scanning is the primary way to collect student information at the fair.]

Make sure you have the latest version of the GTCF MobileScan App downloaded. For a quick start, view the guide here, and watch a video on what to expect here.

Why it matters:

  • Quickly capture verified student data—no paper forms

  • Spend more time in meaningful conversations

  • Access leads post-event for timely follow-up

  • Students with QR codes tend to visit more college booths

[If Applicable] College Matchmaking®
Don't miss out on more student leads! College Matchmaking® connects your institution with students whose interests align with what you offer. Complete your 5-question College Matchmaking® profile after your register.

Why participate:

  • Receive more targeted, higher-quality student leads

  • Engage with students who approach your table with intent

  • Improve visibility with students who are a strong fit

Warm regards,
Your partners at [Organization Name] and GoToCollegeFairs

[Organization Logo]


Notes
Swoogo Settings:
  1. Communicate > Invitation Lists > + Create Invitation List 
    1. Name the List
    2. Import email addresses from Excel
  2. Communicate > Invitation Emails > +Create Email
    1. From Email should be "communications@gotocollegefairs.com" due to our whitelisting best practices. Ask your PM about upgrading to your org's email address.
    2. (Optional) Reply-To Email - Use this if you would like your recipients' responses to be sent to you instead of to our unmonitored email box.
    3. Create Email Template Body from below
  3. Communicate > Invitation Emails > Sent & Scheduled > +Schedule Notification/Reminder
    1. Choose Email Template
    2. Choose Date and Time
    3. Select Invitation List