Best Practice: App Instructions to Colleges for Included Scanning

This email can be sent from any email system.  For Swoogo settings see below:

Subject Line: Scanning Is Included At Our Fair!

Hello */registrant-first_name/*, 

Thank you for registering for the [insert fair name]! QR Code scanning is included with your registration and is the primary way to collect student information at the fair. Make sure you have the latest version of the GTCF MobileScan App downloaded.

Why it matters:

1. Quickly capture verified student data—no paper forms
2. Spend more time in meaningful conversations
3. Access leads post-event for timely follow-up
4. Students with QR codes tend to visit more college booths
   

Use the links below to:

1. Download a QuickStart guide for the GTCF MobileScan App when scanning is included at the fair (attached at the bottom of this article).

2. Watch a video on what to expect when scanning is included.

3. Read a help center article on how to use the included scanning feature of the GTCF MobileScan App. 

4. Discover technical support options all along the way.

We look forward to seeing you at the fair!

*/event-organizer-fullName/*

(Org Logo)

Swoogo Settings:

1. Communicate > Notifications & Reminders > Templates > +Create Email
   
1. From Email should be "communications@gotocollegefairs.com" due to our whitelisting best practices. Ask your PM about upgrading to your org's email address.
2. (Optional) Reply-To Email - Use this if you would like your recipients' responses to be sent to you instead of to our unmonitored email box.
   
3. Create Email Template Body from below
   
2. Communicate > Notifications & Reminders > Sent & Scheduled > +Schedule Notification/Reminder
   
1. Choose Email Template
2. Send Multiple Times Prior to Fair Start Date
   
3. Set Registration Status to: "Confirmed"
4. Deselect checkbox: 'It should be sent to all registrants, regardless of their responses'
   
1. +New Condition
   
2. Select: All conditions are met below (AND)
3. 'Sessions' is equal to '[your included scanning college fair name]'
4. 'Registration Type' is equal to 'College'

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