Best Practice: App Instructions to Colleges for Included Scanning

Best Practice: App Instructions to Colleges for Included Scanning

This email can be sent from any email system.  For Swoogo settings see below:

Subject Line: Scanning Is Included At Our Fair!

Body:

Hello */registrant-first_name/*, 

Thank you for registering for the (insert fair name)!  Barcode scanning through the GTCF MobileScan App is included with the cost of registration. Registered colleges will NOT need an access code to scan student barcodes at the fair.  All college reps must have the most recent version of the GTCF MobileScan App downloaded on their mobile device.

Use the links below to:

1. Download a QuickStart guide for the GTCF MobileScan App when scanning is included at the fair (attached at the bottom of this article).

2. Watch this video on what to expect when scanning is included.

3. Read a help center article on how to use the included scanning feature of the GTCF MobileScan App. 


We look forward to seeing you at the fair!

*/event-organizer-fullName/*
(Org Logo)

​
Swoogo Settings:
  1. Communicate > Notifications & Reminders > Templates > +Create Email
    1. From Email should be "communications@gotocollegefairs.com" due to our whitelisting best practices. Ask your PM about upgrading to your org's email address.
    2. (Optional) Reply-To Email - Use this if you would like your recipients' responses to be sent to you instead of to our unmonitored email box.
    3. Create Email Template Body from below
  2. Communicate > Notifications & Reminders > Sent & Scheduled > +Schedule Notification/Reminder
    1. Choose Email Template
    2. Send Multiple Times Prior to Fair Start Date
    3. Set Registration Status to: "Confirmed"
    4. Deselect checkbox: 'It should be sent to all registrants, regardless of their responses'
      1. +New Condition
      2. Select: All conditions are met below (AND)
      3. 'Sessions' is equal to '[your included scanning college fair name]'
      4. 'Registration Type' is equal to 'College'


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