Student Data Handling Practices
As a company that handles large amounts of student data, we believe it is our obligation to maintain a high level of ethics in data security and sharing practices, even beyond what is required by regulations governing these issues. The data we collect, how we share it, and who we share it with is set out in our Terms and Conditions and Privacy Policy. GoToCollegeFairs will only share student data through our secure lead portal. We will NEVER share student data through email.
[Colleges: to access your secure lead portal, see this article: Accessing Student Lead Data. If you do not have a GoToCollegeFairs secure lead portal, see this article: Setting Up A Secure Lead Portal.]
We collect student data based on the guidelines set out in all known data protection regulations, and we layer on our own higher standards in many cases. The information we collect includes, but is not limited to:
- Identifiers (such as your account username, account password, or phone number);
- Customer Records Information (such as your name, address, phone number or education
- records);
- Characteristics of Protected Classifications (such as your gender or race);
- Commercial Information (such as dates and names of college fair attendance or registrations)
- Education Information (such as your education history, schools attended, graduation term, class rank, grades and grade point average, standardized test scores, student type(transfer or high school), intended majors, academic interests, college start term enrollment plans (including countries and institutions of interest), or sports or activities with which you are involved).
The data points which we collect are classified as directory information by FERPA, but FERPA is just one regulation governing the collection, storage, and distribution of student data. We’re compliant with all known regulations governing student data. We have regular internal reviews to examine changes to any standing regulations, and to discuss newly adopted regulations in state, federal, or international arenas. In adherence to these regulations and our own higher standard of ethics surrounding student data, we do not email student data in any situation. Rather, we require secure, credentialed access to all student data portals.
As your trusted partner, you can rely on us for the highest standards of student data handling.
Students: Wondering how to delete your data from our system (in compliance with the GDPR right to be forgotten? See this article: Student Data Erasure.
Related Articles
Release Notes: Privacy Policy Update | v2.4 | March 9, 2022
New and Improved: Privacy Policy has been updated to include notification of data use via presentation attendance. See this related article for more on lead data: Understanding Lead Data Notes: Student lead is generated when student attends college ...How to Register for a Reporting Dashboard
Reporting dashboards (also known as association or organization dashboard) contain large amounts of student and event data. To comply with our secure data sharing policies, we create reporting dashboard accounts for our clients to ensure student data ...GTCF Sends: Student data is coming your way!
This email is automatically sent from the GoToCollegeFairs system when a college orders an app subscription OR registers for an Included Scanning Fair. Subject Line "Student Data is Coming Your Way!" Sending to colleges upon registration completion ...Best Practice: Student Virtual Registration Confirmation
This email can be sent from any email system. For Swoogo settings see below: Swoogo Settings: Communicate > Automated Emails > Triggered When: Registration is confirmed (Registration Confirmation) > +Create This Email Type From Email should be ...Understanding Reporting Dashboards
Before Getting Started: Register for a Fair Planner reporting dashboard account, see: How to Register for a Reporting Dashboard Log in to the reporting dashboard, see: How to Access Reporting Dashboards Please allow up to one minute for all tables ...