Best Practice: Student Invitation to Register for Virtual
This email can be sent from any email system. For Swoogo settings see below:
Swoogo Settings:
- Communicate > Invitation Lists > +Create Invitation List > Upload Spreadsheet or Manually Add Invitees > Save & Exit
- Communicate > Invitation Emails > Templates > +Create Email Template > Create template from below > Save & Exit
- Communicate > Invitation Emails > Sent & Scheduled > Schedule Invitation
- Choose Email Template from dropdown list
- Select a Date and Time
- Choose Invitation List from dropdown list
- Set Invitation Status to: "No Email Sent, No Response, Visited"
- (Optional) Deselect checkbox: 'It should be sent to all registrants, regardless of their responses'
- +New Condition
- Select: All conditions are met below (AND)
- Select your field(s) and value(s)
Hi */contact-first_name/*,
We welcome you to register for our */event-name/*. This virtual event gives you the flexibility to explore colleges from the comfort of your home, at your own pace. Browse virtual booths, watch featured videos, download brochures, and compare school attributes whenever it’s convenient for you.
Register here: (Insert Registration Link)
Once registered, you’ll be able to:
- Chat live with college representatives on (enter live dates)
- Watch live and on-demand presentations
- Explore additional colleges you may not have met in person
- Access resources — all from the comfort of your home
Helpful Resources
To make the most of your virtual fair, view these articles:
Accessing the Fair: How to log in on fair day
Tutorials: Short demonstrations to help you navigate the virtual fair
Enjoy this short video to get even more prepared for the [virtual event name here].
We look forward to seeing you online!
*/event-organizer-fullName/*
(Org Logo)